top 7 tips for successful uniform procurement

Start by mapping out the roles in your organisation and what uniform requirements they have. For example, nurses may need scrub sets, care home staff may require tunics, and maintenance teams may need protective clothing.

Factoring in industry standards, branding and compliance at this stage helps avoid costly adjustments later.

Fragmented ordering processes create inconsistency and unnecessary expense. Therefore, standardising uniform choices across departments and sites ensures each role has an agreed, consistent range wherever they work. This strengthens brand identity, improves cost control, and simplifies logistics and stock management.

A nationally standardised approach to uniforms has already shown how consistency can deliver exceptional value, enhanced sustainability, and a stronger professional image across large organisations. As an awarded supplier to the NHS National Healthcare Uniform Framework, we’re supporting this move toward clarity and consistency across England.

Whilst it can be tempting to reduce upfront cost, lower-quality uniforms often struggle in demanding working environments. Choosing well-engineered garments – with durable fabrics, quality construction and proven performance – ensures they last longer, maintain their appearance, and deliver better value over their full lifecycle.

Whilst uniforms must meet hygiene and safety requirements, they should also be comfortable for staff who wear them for long shifts. In healthcare uniform procurement, for example, breathable fabrics and ergonomic fits should also be important factors to consider.

At alsico, we’ve launched our Healthcare Stretch Collection which ticks all those boxes and more – ensuring those on the front lines of health and social care have the freedom to work comfortably.

One of the biggest challenges in procurement is managing high volumes across multiple sites. Using a centralised ordering portal allows procurement managers to streamline processes, track budgets, and ensure accurate distribution.

Work with brands who can demonstrate consistent capacity, reliable lead times and the ability to support large, multi-site rollouts. This is especially important for complex environments, including NHS uniform procurement, where continuity of supply is essential.

Finally, procurement should not be treated as a one-off task. Regularly review supplier performance, garment durability, staff feedback, and budget efficiency to ensure the process continues to deliver value.